The best way to create a successful event is to start at the very beginning with a budget plan which lays the groundwork for the rest to follow. A good budget plan is the best way to prevent overspending. It helps you make the best choices and the extent to which you can truly splurge. It is the practical first step to a great event and we at Experience Makers, the leading Wedding and Events managers at Kochi in Kerala are adept in doing it. We take budgets extremely seriously – and we have to reach a figure even before we think of a venue, menu, participants and such nitty-gritty.
Keeping track
During every single event, there are hundreds of various aspects running independently. They all cost. Keeping a leash on each and single one of them is a task that sometimes has to take a little bit off one aspect and give more to the more demanding aspect. This can be done only when at one of the best wedding and events planners in Kerala – the southern state is entrusted with the event. They have the tools and expertise to conduct events within budgets and yet make it stand out.
It’s a complex process
At Experience Makers, the events and weddings planners, we have a team of budgeting, accounting and planning professionals who run their spreadsheets and take decisions on their feet. Their budgeting keeps track of contingencies and makes provisions for them too.
Apart for the usual aspects like Venue, Speakers / Entertainment, Support Staff etc., there are more aspects that have to be accounted for.
Emergencies
As any good events planner knows, however much one is careful with the budget, there are some crucial aspects that may just arise. There may be the few additional flight tickets and hotel rooms to be added, last minute changes in menu because the family of the bride or groom prefers something else or a new entertainer having to be brought in because the entertainer that was booked is not well and so on. The last-minute expenses can be trying and the needs can be difficult to be met if there is no money set aside for those.
All about food budgets
Food budgets can be tricky if the number of guests suddenly shoots up unexpectedly. While it is a relatively easy budget to manage, any significant rise in the number of guests can be near disastrous if financial provision for this issue is not kept in mind. It can also mean that some gifts have to be made provision for in the last minute and that means additional expense too. The budget is kept tight or minimized by making last-minute adjustments. Maybe some items on the original menu will go. Maybe the gifts will not be as pricy as before.
Every event is indeed different and new as well. Experiences from previous events come in handy while planning the budget carefully. A cost of one or more of the items may change literally overnight and maybe a new alternative will have to be found that is within the budget. This requires a special awareness and creativity in events planning. The more adept an Events Management agency is handling the ups and downs, the better the event will be by functioning smoothly without hiccups.