When the weather is good – and that is a very special time in Kerala, the state that enjoys two monsoons every year – holding events becomes very special. Events can be a combination of indoor and outdoors. Such events take special planning – something that Experience Makers, the best wedding and events management company at Kochi is adept at doing.
Things to take into consideration
Hosting an indoor-outdoor event comes with its own set of challenges. There are both benefits and pitfalls. An indoor-outdoor event has vibe and adds aesthetics to any event. It gives space to the participants and they will not feel cooped in or cramped within the venue. They can go out for a stretch, have a view of nature and enjoy the good weather.
Making good use of both spaces
Indoor space rentals can be bargained for the seating, the arrangements of the stage, and seating capacity. The venue owners can also be made to allow the use of the outdoor space too without extra charge. This will be a bargain for the event and the extra space can be put to good and creative use. Display stalls of the products and services can be opened outdoors. Food and beverages can be served outdoors in a relaxed atmosphere. A stage can be set outside for entertainment and music programs.
Issues with outdoor spaces
Extending the venue to the outdoors brings its challenges. The first and foremost aspect to take into consideration will be the weather. It cannot help if there are flash showers as it usually happens in Kerala. The weather shouldn’t be too hot too – and then people wouldn’t be able to stand outside around noon – and a tent or shamiana would be required. In late evenings, the issue of mosquitoes and insects has to be taken into account. Insects may buzz around the lights and perhaps fall on food being served. Mosquitoes will make it difficult for people to sit around and chat. Backup plans for rains, failure of power and other emergencies have to be taken into account.
Looking at the cost
If the outdoor venue cost is prohibitive and doesn’t add to the event qualitatively then it would do better to settle for just the indoors. More facilities and benefits can be added to the indoor event and still, the costs can be lower than the outdoor-indoor combined event. But if the outdoors comes as a free use offer or at a low affordable cost, then it can be utilized. Food preparation, live kitchens, musical events, dances and entertainment can make the event lively and cut the boredom when held outdoors. It will also not disturb nor cut into the sombre business-relevant event happening inside the venue.
The benefits of an indoor-only event
An indoor-only event gives you a defined and definite space to work with as an events planner to conduct the program with confidence. Experience Makers, the premier events management company based in Kochi is adept at conducting indoor, outdoor – and events that involve both. It is like having the best of two worlds when both venues combine seamlessly. However indoors-only events are easier to manage, have unity and are under good control. Outdoors come with a bit of uncertainty like weather and other aspects.
Choosing the best event facility
Experience Makers work with the client to understand their needs and arrive at what is best for the event. Being close to city centres helps in the case where there are participants mostly from within the city limits. If there are people who will be coming in large numbers from all over, it would be helpful if the event is held on the outskirts of the city. This will help the visitors avoid the city traffic. Event facilities at exotic locales, close to the beach or a park are all interesting choices. All these can be worked with to the best advantage of the corporate and the brand. All it takes is good planning and conduct of the event.