Conducting a great corporate event in Kerala starts with selecting the right venue, a decision that will shape the entire experience for your attendees. In Kerala, where the beauty of nature meets modern infrastructure, the choices are plentiful, ranging from serene beachside resorts to sophisticated urban hotels. However, the process of finding the perfect venue demands careful thought and early planning.
Why book early?
When planning a corporate event, it is vital to begin your search for a venue well in advance. Ideally, this should be done at least eight months before the event date. Securing a venue early allows you the flexibility to plan around key elements such as speaker schedules, catering arrangements, and ticket sales. The earlier you book, the better your chances of locking in a location that aligns with your event’s vision.
The right location in crucial
Location is one of the most critical aspects to consider when choosing a venue. The geography of Kerala offers diverse options, whether you’re looking for a coastal venue or something more centrally located in a bustling city like Kochi. Accessibility should be at the top of your mind. If most of your attendees are local, selecting a venue within a reasonable distance from key areas is crucial. If your event is drawing people from other states or countries, a venue near an airport or major hotels will simplify their travel. Additionally, providing a mobile app with detailed directions, maps, and shuttle information can ensure that everyone arrives on time and without confusion.
Check out the facility for kitchen/catering
When evaluating potential venues, consider the services and amenities they provide. A venue that offers in-house catering can significantly simplify logistics. Ensure the venue can accommodate a variety of dietary restrictions and that the food quality matches your event’s standards. If the venue doesn’t have its own kitchen, it may have partnerships with catering services, and it’s essential to review the menu in advance to ensure it fits your needs. In addition to catering, check whether the venue provides essential equipment like tables, chairs, linens, and AV systems. Using the venue’s resources can save time and reduce costs.
Vital requirements at the venue
An important consideration is the size and layout of the venue. The venue’s capacity must comfortably accommodate your expected guest list. Overcrowding can detract from the event experience and make activities such as networking difficult. In addition, consider the layout of the space. A flexible floor plan allows you to create designated areas for keynote speakers, breakout sessions, and networking activities.
In the modern era, reliable internet access is a necessity. For any corporate event, staying connected is crucial. Ensure that the venue offers high-speed internet, both in the main conference areas and in any breakout rooms or lounges. Parking and transportation are other logistical elements that need thorough consideration. Ideally, the venue should have ample parking spaces for attendees. If parking is limited, consider nearby alternatives and see if Uber gives a group discount for pick up and drop.
Ambiance is the key highlight
The ambiance of the venue plays a major role in setting the tone for your event. The aesthetic should align with your event’s theme. If the venue has a professional, modern design, it can enhance your brand’s image. Alternatively, a venue with a more casual or rustic style might suit a different type of corporate gathering. The decor, lighting, and even the acoustics all contribute to creating the right atmosphere for your attendees.
Experience Makers, as Kerala’s leading corporate and wedding event planners, is here to guide you through this process. With our expertise and local insights, we ensure that every detail of your event is executed flawlessly, creating memorable and impactful experiences. We can help you start planning your next highly memorable corporate event.